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Important coverage dates
Important Ohio workers' compensation dates for private and public employers

The following chart shows important dates that both private and public employers will need to know during the policy year.


PY = Policy year

Private employer

Public employer

November 2018
19 - Group experience rating application deadline 15 - Deadline for deferred payment option for PY 2019
15 - Last date employer can change installment plan for PY 2019
30 - DFSP application deadline for 1/1 start date
30 - ISSP application deadline for 1/1 start date
30 - Transitional work bonus application deadline for 1/1 start date
December 2018
  1 - Last day for retro settlements (close-out year for 10-yr annual evaluation)
1 - Policy Activity Rebate (PAR) enrollment period begins
21 - First installment due for PY 2019 (employer may opt to defer)
31 - Deadline for ISSP loss prevention activities
31 - ISSP on-site consultation survey, SH-29, deadline
 
January 2019
31 - Deductible program application deadline date for 7/1 start date 
31 - Individual retro rating application deadline for 7/1 start date
31 - OCP program application deadline for 7/1 start date
31 - Group Retro application deadline for 7/1 start date
31 - Policy Activity Rebate (PAR) enrollment period ends
1 - Policy year starts
1 - DFSP program year starts
1 - Individual retro rating plan program starts
1 - Deductible program year starts
1 - Group retro program year starts
1 - Group experience rating program year starts
1 - EM Cap program year starts
1 - OCP program year starts
1 - ISSP program year starts
1 - Payroll true-up notice sent for PY 2018 (approx. date)
2 - Early payment discount due date; must pay full PY 2019 estimated annual premium
31 - DFSP accident analysis training deadline for 1/1 program start date. New supervisors have 60 days from hire date to complete
31 - DFSP online safety management self-assessment (SH-26) deadline for 1/1 start date
31 - ISSP online safety management self-assessment (SH-26) deadline for 1/1 start date
February 2019
28 - Self-Insured SI-40 due
28 - Self-Insured assessment payment due - first half
1 - PERRP 300AP submission deadline for previous calendar year statistics
15 - Last date to submit C-240 (settlement application) 
15 - PY 2018 payroll true-up report due
28 - Self-Insured assessment payment due - first half
28 - Self-Insured SI-40 due
March 2019
29 - DFSP annual report for preceding 7/1 program start date
29 - Last date to request change in estimated annual payroll exposure PY 2018 
29 - Deadline for OCP education requirement 
29 - EM cap requirements deadline
2 - DFSP action plan (DSFP - 5) deadline (advanced level only) for 1/1 program start date
15 - Individual retro annual statements mailed from previous policy year (approx. date)
31 - Snapshot date for experience calculation
April 2019
 

15 - Individual retro billing invoice mailed from previous policy year (approx. date)
22 - Deferred premium payment due (January - May)

May 2019
1 - PY 2019 notice of estimated annual premium sent
15 - Last date employer can change installment plan for PY 2019
31 - DFSP application deadline for 7/1 start date 
31 - ISSP application deadline for 7/1 start date 
31 - Transitional work bonus application deadline for 7/1 start date
31 - PEC Group experience rating program application deadline
June 2019
1 - Last day for retro settlements (close out year for 10-yr annual evaluation)
21 - PY 2019 first installment due

30 - Deadline for safety council participation requirements 
30 - Deadline for ISSP loss-prevention activities 
30 - ISSP on-site consultation survey, SH-29, deadline
30 - Deadline for safety council participation requirements
July 2019
1 - Policy year starts
1 - Publishing of new rates
1 - DFSP program year starts
1 - Deductible program year starts
1 - Individual retro rating policy year starts
1 - Group experience rating program year starts 
1 - Group retro program year starts 
1 - OCP program year starts 
1 - ISSP program year starts 
1 - .99 EM Construction Cap program year start date 
1 - Transitional work bonus program start date 
1 - EM Cap program year start date 
1 - PY 2018 payroll true-up notice sent (approx. date) 
2 - Early payment discount due date; must pay full PY 2019 estimated annual premium
15 - Last date to submit C-240 (settlement application)  
31 - .99 EM construction cap deadline to opt out or submission of the safety management self-assessment (SH-26) 
31 - Safety Council enrollment deadline 
31 - DFSP accident analysis training deadline for 7/1 program start date initial year only. New supervisors have 60 days from hire date to complete 
31 - DFSP online safety management self-assessment (SH-26) deadline for 7/1 start date 
31 - ISSP online safety management self-assessment (SH-26) deadline for 7/1 start date
31 - Group retrospective rating application deadline for 1/1 start date
31 - Deductible application deadline for 1/1 start date
31 - Retro rating application deadline for 1/1 start date
31 - OCP application deadline for 1/1 start date
31 - Safety Council enrollment deadline
31 - Policy Activity Rebate (PAR) enrollment period ends
August 2019
15 - PY 2018 payroll true-report due
30 - DFSP action plan (DFSP-5) deadline (advanced level only) for 7/1 program start date
 
September 2019
3 - Self-insured assessment payment due - second half
15 - Individual retro annual statements mailed from previous policy year (approx. date)
30 - Snapshot date for experience calculation
3 - Self-insured assessment payment due - second half
30 - DFSP annual report due for 1/1 program start date
30 - Deadline for OCP education requirement
30 - EM cap requirement deadline
30 - Last date to request change in estimated annual payroll exposure PY 2019
October 2019
  31 - Notice of estimated annual premium mailed for PY 2020