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Safety intervention grant
The purpose of the program is to gather information about the measurable effectiveness of workplace safety interventions so we may share the results with Ohio employers

The Safety Intervention Grant Program is available to any Ohio state-fund or public employer who wishes to purchase equipment to substantially reduce or eliminate injuries and illnesses associated with a particular task or operation. The program is designed to work and partner with Ohio employers to establish safety intervention best practices for accident and injury prevention. 

With the safety intervention grant, private and public employers are eligible for a 3-to-1 matching grant, up to a maximum grant award of $40,000 for each eligibility cycle. This means BWC gives $3 for every $1 the employer contributes. 

In return, employers will submit to BWC eight prescribed, quarterly data reports and one case study with a cost benefit analysis one year after the date of the intervention. We’ll use this information to determine the effectiveness of the intervention and share successes with other employers. View the complete policy for the program, otherwise, click on the heading below for the specific information you want. 

Grant process involves five phases:

  • Steps to take before you apply for a safety intervention grant 
  • How to complete the online grant application 
  • Process to evaluate and approve your application 
  • Receiving your grant funds 
  • Next steps for approved applicants 

Resources

Steps to take before you apply for a safety intervention grant

Determine if you're eligible to apply 

To be eligible for a safety intervention grant, you must meet the following criteria: 

  • Be a state-fund private or public taxing district employer; 
  • Maintain active coverage - not more than 40 days lapsed in the prior 12 months; 
  • Be current on all monies owed BWC; 
  • Demonstrate the need for safety intervention; 
  • Provide two-year baseline data; 
  • Activated BWC coverage at least two years ago and completed sufficient payroll and/or true-up reporting to determine eligibility cycle. 

If you fall into one of the following employer categories, you're not eligible to apply for the safety intervention grant. 

  • Employers that pay the minimum administrative charge or only payroll for elective coverage (sole proprietors or partners) 
  • Self-insuring employers 
  • State agencies 
  • State universities 

If you're eligible to apply for a grant, you must contact your local BWC customer service office to schedule visit(s) by a BWC consultant prior to submitting the online application. The employer will allow BWC staff access to the work site to perform an assessment of the facility and operation/area of concern. BWC staff will also complete a comprehensive safety assessment report. This assessment provides BWC with a more comprehensive look at the applicant's overall safety practices. This could help assess the cost effectiveness of providing a safety grant. BWC will also conduct a five-year claims history review. 

To schedule a consultant to visit, contact your local customer service office or for assistance call 1-800-644-6292.

Eligibility cycle

Employers who meet the previous eligibility requirements may receive grant funds up to $40,000 per eligibility cycle. We determine the eligibility cycle by review of the last full year for which payroll information is available. For private employers, the policy year is July 1 through the following June 30. For public employers, the policy year is Jan. 1 through Dec. 31. 

 
Total payroll reported for the
last full policy year
Eligibility cycle
Greater than $10,000,000 Three years
Greater than $5,000,000 and less
than $10,000,000
Five years
Greater than $1,000,000 and less
than $5,000,000
Seven years
Less than $1,000,000 10 years

Preparing for the BWC consultant visit

Use the list below as preparation for your meeting with the BWC consultant. You should gather the following data for the operation of concern. 

  1. Injury statistics, associated claim numbers and costs for past two years 
  2. Production and quality data 
  3. Absenteeism and turnover rates 
  4. Number of full-time and half-time employees in operation of concern 
  5. Hours worked by all employees in operation of concern for past two years 
  6. Job safety analysis or work procedures 
  7. Pictures or video of the operation/tasks of concern 

You should determine what type of intervention you plan to implement. 

  1. Verify the item is not on the BWC safety grant moratorium list (see section 2, How to complete the online grant application). 
  2. Consult the affected employees in the area of concern about your plans for implementing the equipment and solicit their feedback. 
  3. Contact vendor(s) to research item. 
  4. You may wish to arrange for a demo or a trial period if possible. 
  5. You may obtain pictures or drawings to help illustrate intervention(s). 
  6. Get a recent, detailed price quote(s) for the intervention(s) from the equipment vendor. The detailed price quote must be specifically for the employer applying for the grant funds and must list all items to be purchased. It's highly recommended to obtain a quote(s) of 120 days or longer. 

You should arrange for a BWC assessment of your facility and operation/area of concern. 

  1. This BWC assessment will be arranged with a BWC safety consultant, ergonomist, and/or industrial hygienist. 
  2. You should gather safety management and safety program documentation. 
  3. You will assist the BWC consultant with facility/job analysis, exposure assessments, etc. 
  4. The results of the assessment will assist you when completing the application questions.

 

How to complete the online grant application 

Before completing the application, be sure to complete the pre-application steps (See section 1, Steps to take before you apply for a safety intervention grant).

  1. Access the online Application for Safety Intervention Grant (SH-53).
  2. Complete the questions on the online application. Do not click submit. 
  3. Save the online application. This will allow your Division of Safety & Hygiene (DSH) consultant to review Section I through Section V prior to submission. If you save the application, you may update it at any time prior to submission.
  4. Download and print Section VI (Budget) and Section VII (Statement of Agreement), which includes a DSH Consultant Review/Signature page. 
  5. Complete the Budget and Statement of Agreement sections in hard-copy format, and then have your DSH consultant review your entire grant application, Section I through VII. 
  6. The DSH consultant will then complete the DSH Consultant Review/Signature page. If you fail to complete this step, we'll return the Budget page, Statement of Agreement and application to you and will not consider your grant request. 
    • To schedule an appointment with a DSH consultant, call 1-800-644-6292
  7. Once the DSH consultant has completed the review, submit your online application and print a copy for your files.
  8. You must mail the original signature documents, which includes both the Budget with price quotes and Statement of Agreement, along with the DSH Consultant Review/Signature page to the address below:

Ohio Bureau of Workers' Compensation
Safety Intervention Grants
13430 Yarmouth Drive
Pickerington, OH 43147-8310

 

Required information

  • BWC policy number 
  • Employer contact name, title, address, phone number and email for the Safety Intervention Grant Program 
  • Number of full- and part-time employees 
  • Number of hours worked for full- and part-time employees 
  • Description of what organization does 
  • Job tasks and area of operation in which intervention will be used 
  • Current situation and conditions 
  • Risk factors associated with area of operation 
  • Description and severity of injuries/illnesses that have occurred in the area over that last two years 
  • Estimated costs of the injuries/illnesses 
  • Estimated employee turnover due to the injuries/illnesses 
  • Affected body parts of the injuries/illnesses 
  • Description of equipment to be purchased and how it works 
  • How employees will be trained on new equipment 
  • Does the intervention create an additional risk/hazard? Yes or No. 
  • How the intervention will reduce or eliminate exposure and how it will reduce or eliminate injury 
  • How the intervention will impact productivity and quality 
  • Name and title of person responsible for implementation 
  • Time it will take to order and install equipment 
  • Name and title of person responsible for training employees on the new equipment 
  • Name and title of person responsible for completing BWC follow-up reports

IMPORTANT: Be sure you have all required information and additional documentation before you begin. Once you start completing the grant application, the system will automatically time out after 20 minutes of inactivity. If this occurs, you will have to start over. 

Access the Application for Safety Intervention Grant (SH-53)

 

Additional information on the Budget and Statement of Agreement 

  1. Completing the Budget 
    • You must list all items and costs associated with your grant request in the Budget. You must provide equipment price quote(s) from your selected vendor. The price quote(s) must include the vendor's name, address and date of the quote, and a contact name with phone number. Additionally, the quote(s) must include the employer's information with company location. 
    • The Budget and quote detail must match one another. If a cost is not included, it will not be considered. 
    • If you do not include all price quotes, we'll consider your submission incomplete. 
    • You must include price quotes for all items requested in the Budget. Each item description and dollar amount must match the vendor price quotes. 
    • You must include freight and tax in both the budget and price quotes (even if estimated). 
    • All budget lines must multiply across correctly, and the sum in the Total column MUST be correct. In the calculations section, no rounding is allowed. Include all cents. 
  2. Budget and Statement of Agreement signatures 
    • The Budget and Statement of Agreement sections require the signature of someone with fiduciary responsibility for the company, employer's legal name, and principal business location. 
    • Note: We will return incomplete/incorrect and/or non-original signature forms which will delay the process. If you fail to include the DSH Consultant Review/Signature page, we will return the other documents to you and will not consider your grant request. 
    • We must receive the Budget with price quotes and Statement of Agreement with original signatures before we consider your grant request. 
    • Private employers and public employer taxing districts must sign the budget and statement of agreement, and initial the online application. This indicates they have primary fiduciary responsibilities under the employer's BWC policy number. 
    • The employer agrees the signer or any other person replacing them in the future will have the authority and responsibility to ensure the employer will fulfill its obligations to BWC for the two years after implementation of the intervention.

As a potential safety grant recipient, your business must register as a state supplier and obtain a supplier ID number to receive grant funds.  Additionally, you must complete a Request for Taxpayer Identification Number & Certification (W-9) and Authorization Agreement for Direct Deposit of EFT Payments (OBM-4310-Rev.11/1/2011). Both forms are available through the Ohio Supplier Portal.

To obtain a supplier ID number and obtain the two forms mentioned above, please complete the following:

  1. Register in OH|ID by creating an account with a username / password that can be used for the Supplier Portal.  Click on Sign Up to set up an account in OH|ID.

    OH|ID is the official identity management solution for all State of Ohio systems.  OH|ID provides an 8-digit user ID that can be used to access a variety of the state’s online applications. It delivers a secure and private experience for users during online interactions with the state.
     
  2. Using your OH|ID username/password, access the Ohio Supplier Portal to obtain a supplier ID number.

    The Supplier Portal is designed to provide suppliers with convenient access to information about their financial interactions with the State of Ohio. The Supplier Portal is easy to use, accessible across multiple devices (computers, smartphones, and tablets), and efficiently enables self-service functionality.

Note: The information you provide on these forms must match the information you provided under your BWC policy. If your BWC policy information is outdated, you must update it to receive your grant funds. 

 

Application considerations

Employers may only use safety intervention grant funds to purchase ergonomic, safety and/or industrial hygiene equipment to substantially reduce or eliminate workplace injuries or illnesses. Employers may test equipment before applying for a safety grant. BWC grant funds will not be used to cover the cost of testing. Therefore, the agreement for the testing period is between the employer and the vendor. If the employer decides to test equipment and applies for grant funds to purchase the equipment, the baseline data must be the two-year period prior to the test period. Include prior rentals or testing of requested equipment in your application. Also, include the frequency of your rental. 

 

Concurrent program participation

Employers may participate in Safety Intervention Grant (SIG) Program concurrently with the Firefighter Exposure to Environmental Elements Grant (FEEEG) Program, the Employers Working with Persons with Developmental Disabilities (EWPDD) Grant Program and/or the School Safety and Security Grant (SSSG) Program.

 

Prior grant applications

Employers must be current on receipt documentation and quarterly reporting, including their case study and cost benefit analysis, for all "in program" grants at the time they submit a new grant application. BWC will not review new applications until the delinquent documentation is received and accepted by the grant department. 

 

Moratorium items and unapproved purchases

Equipment is placed on the moratorium list based on the current research data needs of the Safety Intervention Grant Program. This list is dynamic and will be updated throughout the course of the Safety Intervention Grant Program. Additionally, we have included a list of unapproved interventions which are outside the scope of the Safety Intervention Grant Program.

Note: The unapproved list is NOT all inclusive. 

 

Moratorium items

  • Anti-fatigue mats: floor mats intended to ease the strain of standing.
  • Automated beverage dispensers: devices used to deliver ice and beverages.
  • Automated external defibrillators (AEDs): portable electronic devices that treat life-threatening cardiac conditions with defibrillation.
  • Bathing systems: typically used in healthcare to provide height adjustment or easier entry.
  • Bleachers/powered bleacher systems: raised, tiered rows of seats and/or associated equipment to open and close the bleachers.
  • Boom lifts – articulated and/or extensible: aerial work platform with multiple boom sections that hinge or “articulate” allowing the operator to gain access to work areas over obstacles and barriers.
  • Bulk material transferring/dispensing equipment: portable equipment that dispenses mulch or other material at a worksite.
  • Cable pulling equipment: powered equipment that pulls cable or wire.
  • Chairs (i.e. office chairs, industrial stools, etc.): anything used for seating.
  • Clothes pressing, laundering and/or dry-cleaning machines: equipment used to iron/press clothing or any type of machines used to clean clothes. Exception: firefighter turnout gear washing machines.
  • Conduit bending equipment: equipment used to manipulate meta and/or plastic piping for a wide array of applications.
  • Crash attenuators: device intended to reduce the damage to structures, vehicles, and motorists resulting from a motor vehicle collision.
  • Deep fryers: equipment associated with frying processes.
  • Digital x-ray equipment: x-ray imaging equipment using digital sensors instead of radiographic film.
  • Dough mixers: device used to mix ingredients.
  • Earth moving equipment: all earth moving equipment (i.e. skid steers, front-end loaders, bobcats, etc.).
  • Electric beds: powered height adjustable beds.
  • Floor cleaning equipment: floor scrubbers, waxers, buffers, vacuums, dryers or any other manual or powered device whose purpose is to clean, wax, buff, vacuum or dry a floor or walking surface.
  • Flooring/floor treatments: flooring or floor treatments that minimize slipping.
  • Food slicing, shredding, dicing and/or portioning equipment: any device or machine that reduces the size or portions of food or food products, slices, chops, cuts, etc. food.
  • Forklifts: passenger industrial vehicles with the ability to lift and move loads.
  • Fry hoppers, oil filtration systems and related equipment: equipment for processing of french fries and/or oil filtration equipment.
  • Lighting: changes or improvements in lighting to improve visibility.
  • Pallets: flat transport structures that support goods in a stable fashion while being lifted by forklifts or other jacking devices.
  • Powered hand tools: tools held in the hand and powered by battery, electricity, or other power, including standard industrial/construction tools such as drills, saws, drivers, etc. Exceptions: pipe saws, specialty tools and tools specifically designed and used to reduce exposure to respirable crystalline silica.
  • Remote meter readers: technology used to automatically collect and read consumption, diagnostic, and status data from water meter or energy metering devices.
  • Road repair systems: equipment used to repair potholes, cracks, etc.
  • Saws with flesh detection technology: saws designed to stop immediately when the blades come in contact with a person.
  • Shrink wrap equipment: any equipment used to wrap film around products to be transferred or shipped.
  • Sit/stand workstations: workstation that allows the user to raise and lower their desk to sitting and standing height.
  • Snow removal equipment: equipment in which the primary purpose is to remove snow and/or melt ice, i.e. blades, snow blowers, salt spreaders, etc.
  • Standard guardrailing systems: guardrails for platforms, walkways, process areas, etc.
  • Storage bins: any bin or tub used for storage.
  • Tables (i.e. cafeteria tables, etc.): any tables that allow for easier material handling (i.e. lighter tables).
  • Tire changers, wheel balancers, alignment machines: equipment used in the tire industry to change tires and/or balance wheels.
  • Trailers (standard transportation trailers): equipment designed to be pulled by vehicles to transport vehicles, materials, goods, etc. Exception: trailers with intervention permanently/integrally mounted.
  • Truck/trailer restraints, dock leveling systems:  equipment intended to prevent trailer/dock separation accidents.
  • Vehicle lifts: lifts used to perform work on vehicles such as trucks, cars, tractors, etc.
  • Veterinary bathing systems: any bathing system used for animals.
  • Wire/cable stripping equipment: equipment used to cut and strip away wiring and cable.

 

Unapproved purchases

  • Back belts: wearable devices that support the back while lifting objects.
  • Building and/or property improvements
  • Consumable goods
  • Equipment intended to meet minimum OSHA compliance, including basic machine guarding devices and equipment
  • Equipment related to capital improvement projects; equipment for new buildings
  • Exercise equipment: equipment used for the purpose of exercising.
  • Insurance
  • Interventions used solely for rehabilitative purposes
  • Office interventions: office furniture and computer workstation accessories.
  • Personal protective equipment: any equipment worn by a worker protecting him/her from harm.
  • Passive safety/security devices (i.e. cameras, security equipment, monitoring equipment, warning devices, etc.)
  • Rented or leased equipment
  • Routine equipment replacement
  • Training
  • Training simulators: any virtual medium through which various types of skills can be acquired.
  • Vehicles: all driven vehicles including cars, trucks, tractors, utility vehicles, etc.
  • Warranties
  • Weaponry: all weapons including tasers.
  • Wrist splints: any brace/split for your wrist.

 

Guidance for Powered Cots and Cot Loading Equipment

Employers may apply for cot loading systems or cots with an integrated loading system. They may apply for a powered cot that raises and lowers the patient only if they are replacing a manual cot AND if they're also purchasing or applying for a powered load system that will safely assist in loading the cot and patient onto the ambulance. 

 

Process to evaluate and approve your application

BWC considers the application packet to be complete and ready for evaluation by the Review Committee after receiving the following items. 

  • The completed online grant application 
  • The Statement of Agreement with original signatures 
  • The Budget page with original signatures and corresponding vendor quotes 
  • The Pre-report and Pre-assessment(s) from the BWC consultant 
  • The Comprehensive Safety Report from the BWC consultant 
  • Additional information provided by the employer including pictures, videos and equipment brochures 
  1. Consultants use the pre-report as an application checklist and documents their evaluation/observations of the area/task where the intervention will be used. The pre-assessment(s) is an evaluation of risk hazards associated with the task to be addressed by the equipment intervention. The pre-assessment(s) may include a safety, ergonomic and/or industrial hygiene evaluations. The assessment type used is based on the risk addressed by the grant application. The pre-assessment(s) is part of the application packet reviewed by the Review Committee as described above. 
  2. If any of the aforementioned items is missing, incomplete and/or incorrect, the review of the application will be delayed. 
  3. The BWC consultant completes the Comprehensive Safety Report that provides BWC with a comprehensive look at the applicant's overall safety practices. This may help assess the effectiveness of providing a safety grant. The BWC consultant will meet with the employer to complete the report. Items collected by the employer before applying (see Section 1, Steps to take before you apply for a safety intervention grant) will assist with the completion of this report. The consultant submits this report as part of the application packet, which must be received prior to the evaluation by the Review Committee. 
  4. The safety grant application packet listed above will be prepared and scheduled for the Review Committee's formal evaluation and scoring. A BWC grant coordinator handles the preparation process including review of the BWC policy and employer information to identify the following: 
    • Meet all eligibility requirements; 
    • Identify State Vendor ID number assigned by Ohio Shared Services (see Section 2, How to complete the online grant application);
    • Review last full year for which payroll information is available to determine the employer's eligibility cycle; 
    • Review of claims and claims costs for the last five years; 
    • Review of employer's Payroll History Report for the last three years. 
  5. The BWC grant coordinator assigned to your application will contact you directly throughout the review process to gather missing documents, seek clarification and notify you of the status of your application. 

 

Application considerations

Incomplete applications - Applications received without submission of the budget page, price quote(s) and employer agreement will be returned to the employer 45 days after receipt of the online application. We'll remove the online application from our system and the employer must resubmit the online application for reconsideration. 

Testing equipment - Employers may test equipment before applying for a safety intervention grant. BWC grant funds will not be used to cover the cost of testing. Therefore, the agreement for the testing period is between the employer and the vendor. If the employer decides to test equipment and applies for grant funds to purchase the equipment, the baseline data must be the two-year period prior to the test period. 

External consultants - You may not use the grant money for external consultant fees. 

Employees affected by the intervention - During participation in the Safety Intervention Grant Program, the employees affected by the intervention covered through the employer's policy within the state fund must remain under the policy. 

Affected employees and payroll - The grant application evaluation process includes a review of reported payroll data. A portion of this evaluation involves comparing the number of affected employees with the reported payroll data. Employers should not apply for interventions for tasks that don't fall under the manual classifications for which payroll is reported. If the reported number of employees and payroll data do not support a practical hourly wage, the application will not be approved. 

Equipment life expectancy - The intervention should have a life expectancy of at least five years. The employer must demonstrate this in their application. 

Items frequently replaced - The grant will not fund intervention or intervention accessories that will need to be frequently replaced. 

Item limitations - Employers may not apply for more than five of any item with a cost less than $5,000. Exceptions may be considered if the employer provides thorough justification for the number of items needed. Employers are encouraged to discuss the number of items needed with their BWC consultant prior to submitting their grant application. Employers may not apply for more than two of any item with a cost greater than $5,000 for each item. Exceptions may be considered if the employer provides thorough justification for the number of items needed. Employers are encouraged to discuss the number of items needed with their BWC consultant prior to submitting their grant application. 

Conditional approval - We may grant employers a conditional approval, which means the employer meet or agree to the conditions we set. If the employer fails to perform and report progress for any of these conditions, we will revoke the approval. And if the employer has received the grant funds, the company must return them. The conditions are specific to an individual employer's application and must be completed by the specified date. Multiple conditions may have different completion dates. Completion dates may be determined upon review of the application or by the BWC field consultant with input from the employer. 

Fast track grants - BWC has identified specific equipment items which are reviewed through a "fast track" process. Fast track applications are reviewed by one Review Committee member and the Superintendent of the Division of Safety & Hygiene. Evaluation of applications through this process applies only to those involving equipment that were approved for a large number of applications in the past. These fast track items are those in which the task(s) are high risk and it is highly likely the intervention will have a significant impact on eliminating injuries in the future. Examples of fast track items include cot loading systems and patient lifting devices. 

No job elimination - You must agree not to eliminate jobs due to the proposed intervention. You should further consider that we'll require you to reimburse us up to the full amount of the grant, should you fail to adhere to the contractual terms and conditions of the award

 

Receiving your grant funds

The grant applicant will receive a letter from BWC explaining the outcome of their application request within one week of the application evaluation by the Review Committee. The grant application review status may be denied, pended, approved or conditionally approved. BWC will send a letter to the employer with the grant status and copy the BWC consultant listed on the Pre-Report. 

  • A denied application letter explains why the application was denied and if the employer may apply again. 
  • A pended application letter explains why the application was put on hold and what is needed from the employer to move forward for a final determination. 
  • An approved application letter provides the amount awarded to the employer, their required matching amount and the equipment approved. A copy of the approved budget page will also be included. 
  • A conditional approval letter provides the amount awarded to the employer, their required matching amount, the equipment approved for purchase and safety-related action items. The employer must complete the conditions by the agreed upon timelines in order to keep the funds granted. 

The grant coordinator will complete a requisition for grant payment through the Ohio Administrative Knowledge System (OAKS) upon emailing the approved or conditional approval letter. 

The OAKS system requires each grant recipient obtain a Supplier ID to receive funds from the State of Ohio. The next step (see Section 2, How to complete the online grant application) of the application process provides links to the forms required by Ohio Shared Services (OSS). OSS is the state agency responsible for making payment to Ohio suppliers. As a grant recipient, you're considered a supplier. In addition to the OSS forms, the demographic information provided by employers in their grant applications must match exactly with the demographic information in their BWC policies AND under their supplier IDs. Check your BWC policy demographic information.

To check your OSS supplier ID, email Ohio Shared Services or call 614-338-4781 or 1-877-OHIO-SS1 (877-644-6771). 

Approved grant employers may receive the grant award anywhere from two to eight weeks after the requisition is generated. 

Employers who wish to appeal a decision may write a letter of appeal to the Superintendent of the Division of Safety & Hygiene within 30 days of receipt of their grant letter. The appeal should be sent to 13430 Yarmouth Drive, Pickerington, Ohio 43147. The following outlines the overall process. 

  1. Superintendent Formal Appeal Request - The employer may send a letter of appeal to the superintendent for his consideration. The superintendent makes a decision based on review of the program rules and of the complete application packet. The employer receives notice of the superintendent's findings in writing. 
  2. Adjudication - If the employer disagrees with the findings, the employer may submit a protest to the BWC adjudication unit. Upon receipt of the protest, unit staff will scan the protest and forward it to the safety grant program manager. The safety grant program manager will write a statement of facts and forward that to the adjudication unit. The unit will schedule a hearing if agreement is not reached during the process of reporting the statement of facts. 

 

Funding considerations

  • Use of grant funds - BWC reserves the right to approve or deny any application based upon research needs, program needs and/or intervention effectiveness. The SIG Review Committee may deny grant applications for interventions for which BWC has already collected enough research information or for interventions that are outside the scope of the research program. See the moratorium list (see Section 2, How to complete the online grant application) or call 1-800-644-6292
  • Multiple grants - You may apply for grant money more than once, not to exceed the maximum total amount of $40,000 as allowed per employer eligibility cycle. 
  • Approved purchases - You may only use the safety intervention grant to purchase ergonomic, safety and/or industrial hygiene equipment to substantially reduce or eliminate workplace injuries and illnesses as detailed in the approved grant budget. You may not use safety intervention grant funds for salaries, wages, labor and the cost of preparing the application. You must complete purchases within 90 days of receipt of grant award. BWC will hold a company responsible for using the grant in the intended manner. The company may face administrative, civil and/or criminal sanctions should it misappropriate funds. 
  • Any changes to intervention must be approved - If the employer decides to make any changes to the intervention during the implementation, the changes must be approved prior to the implementation of such changes. You must submit requests for changes and/or modifications in writing as an addendum to your application, and provide BWC with an amended budget and itemized expense report. Send your requests for change to the program mailbox. 
    Prior purchases - You may not use grant money for safety interventions you've already purchased. This includes any or all of the following: 
    • Ordered equipment; 
    • Received equipment; 
    • Received paid equipment. 
      If you make the purchase/payment prior to receipt of the grant check, BWC will consider the purchase retroactive and it will request return of the funds. 
  • Return unused funds - You must reimburse BWC all funds you did not use from the Safety Intervention Grant Program. BWC will reconcile your grant application and budget table to the expenditure documentation you provide within the first 120 days after you receive your grant funds. Any unused portion of the grant funds will be billed to you from BWC and must be paid. Failure to repay BWC all unused portions of the grant may result in administrative, civil and/or criminal sanctions. 
  • IRS 1099 requirement - All grant recipients will be issued a 1099 for their BWC paid grant funds. This does not preclude employers from providing BWC proof of spending verification for the use of the grant funds within 120 days after the date of the grant check. Verification includes the approved grant application budget page, itemized invoice(s) pertaining to all approved equipment purchased, proof of employer contribution and copies of all bank cleared checks (front and back). Note: The issuance of a 1099 does not preclude BWC from seeking administrative, civil and/or criminal sanctions if you do not reimburse the bureau all unused grant money and/or funds deemed misappropriated. 

BWC reserves the right to recover grant monies from disqualified grant recipients by one or more of the following methods: 

  • Billing the employer for the grant money received; 
  • Forwarding to the Ohio Attorney General for collection, set off, recoupment or other legal remedy.

 

Next steps for approved applicants

  1. Submit proof of spending - Once you receive your grant funds you must purchase the equipment and implement the intervention within 90 days of the date of the grant check. Within 120 days after the date of the check, you must provide BWC copies of the following: 
    • Approved grant application budget page; 
    • Itemized invoice(s) pertaining to all approved equipment purchased showing either "Stamped" Paid in Full or "Typed-Written" Paid in Full; 
    • Proof of employer matching payment; 
    • Copies of all bank cleared check(s) or online bank statements issued that demonstrate you paid in full all invoices associated with the intervention; This must include all BWC and employer matching contributions; 
    • Include a copy of the front and back of the bank cleared check; 
    • Upon review of all the submitted receipt documentation, BWC will bill the employer for unused grant funds. Failure to repay BWC all unused portions of the grant funds may result in administrative, civil and/or criminal sanctions. 
  2. You must contact your BWC consultant soon after you purchase and implement your equipment. The consultant will then schedule a meeting with you to observe the equipment. They will complete a Post Report and Post Assessment(s) at that time. 
  3. The Post Report and Post Assessment(s) are required for every grant program participant. The Post Report is a review of the newly purchased and implemented equipment. The BWC consultant will meet with the employer to discuss any unforeseen safety and health concerns. The Post Assessment(s) is an evaluation of risks associated with the task after the equipment intervention has been purchased and implemented. The Post Assessment(s) may include a safety, ergonomic and/or industrial hygiene evaluations. The assessment type used is based on the risk addressed by the newly purchased and implemented equipment. 
  4. Purchase extension approval process - We'll consider allowing additional time, up to a maximum of 90 days, upon the employer's request. You must make the extension request within the initial 90-day period. BWC recommends you keep copies of all documentation submitted for your files. Rentals or leases are not allowed under the program. 
  5. Quarterly data reporting - After you implement the intervention, all grant recipients must file quarterly data reports electronically for two years. The quarterly reports will start on the date which you began using the approved equipment. These reports detail the hours worked by the affected population and list claim numbers that occurred in the area of the intervention or to the affected population, if any. Submit the quarterly report within 30 days of the end of each quarter. 
  6. BWC requires you to provide a case study with a cost benefit analysis one year from the intervention date. Submit the annual case study with cost benefit analysis within 30 days of the one-year reporting period. BWC will require employers who fail to adhere to the reporting requirements to reimburse the full amount of the grant. View the case study with cost benefit analysis prior to submittal. If you need assistance in completing your case study or cost benefit analysis, the BWC consultant who helped with your grant application should be able to assist you. 
  7. If for any reason the employer participating in the safety intervention grant program fails to satisfy one or more of the criteria established in the Application and Instructions, OAC 4123-17-56, and in the employer agreement, including, but not limited to, the requirement of maintaining active coverage, timely payments thereof, timely submission of receipt documentation, and timely submission of quarterly and annual reporting, the employer may be disqualified from the program. Disqualification will result in the termination of BWC's obligations under this agreement. BWC reserves the right to recover grant monies by one or more of the following methods: billing the employer for the grant money received, forwarding the employer's information to the Office of the Attorney General of Ohio for collection, set-off, recoupment, or other administrative, civil and/or legal remedy. 

Failure to complete any of the above phases and steps may result in a delay in processing your application or return of your application. 

 

Other program considerations

  • Employees affected by the intervention - During participation in the safety intervention grant program, the employees affected by the intervention covered through the employer's policy within the state insurance fund must remain under the policy. 
  • Professional employer organizations (PEOs) - State-fund employers who are in PEO/client relationship are generally not eligible to apply for a safety intervention grant. In order to apply for a grant, the client employer must demonstrate the task being addressed by the grant funded equipment is for employees covered under the client employer's BWC policy. PEOs are eligible for safety grants under their own policy number. A PEO can only use these grants for operations owned/operated by it and not for any client employer. 
  • Disqualification from program - If for any reason the employer participating in the Safety Intervention Grant Program fails to satisfy one or more of the criteria established in the application and instructions, Ohio Administrative Code (OAC) 4123-17-56, BWC may disqualify the employer from the program. Disqualification will result in termination of BWC's obligations under this agreement. BWC reserves the right to recover grant monies by one or more of the following methods: 
    • Billing the employer for the grant money received; 
    • Forwarding to the Office of the Attorney General of Ohio for collection, set-off, recoupment, or other civil and/or legal remedy. 
      If the employer merges or combines its business after receiving a grant but before completing the two years of measurement reporting, the BWC Successorship Liability Policy will go into effect. The grant/predecessor employer is responsible for notifying the successor employer of the obligations under the Safety Intervention Grant Program. The successor employer may be liable to repay any and all previously paid grant monies if it does not meet these obligations. 
  • Access to work site - Cooperate with BWC by providing access to information to help measure the effectiveness of your intervention. Allow BWC staff access to the work site to observe, photograph and/or videotape affected processes before and after the intervention. Grant recipients must allow BWC to publish safety intervention grant results, including but not limited to data, videos, specifications and/or photos for the purposes of illustrating, educating, and training employers and employees. 
  • Transparency page - Pursuant to Ohio Revised Code 125.112 (F), BWC is required to post to its website names of grant recipients and dollar amounts awarded. 
  • Incomplete applications - Applications received by BWC without submission of the budget page, price quote(s), and employer agreement will be returned to the employer 45 days after receipt of the online application. The employer may resubmit the online application to be considered for the grant. 

 

Best practices

The best practices section of our website allows users to select an industry and risk factor type, or enter a key word search to obtain case studies specific to their interests. 

 

Preliminary results of the CTD grant program

We developed the best practice manuals listed below based on the research data gathered through our Safety Intervention Grant Program. Click on any link below to download and print. 

 

Grant recipients

Ohio law requires us to publish information about those who receive awards through our Safety Intervention Grant Program. View past recipients. 

 

Online grant application

Once you've thoroughly read each section above and are ready to apply, access the Application for Safety Intervention Grant (SH-53)