Important: The School Safety and Security Grant (SSSG) Program is accepting applications. We're using a new grant management portal that will improve the experience for applicants by allowing them to complete the application and follow-up activities online.
BWC's School Safety and Security Grant (SSSG) Program provides assistance to Ohio employers with ensuring the safety of their staff who instruct children throughout the state. The program is available to eligible Ohio employers who wish to purchase equipment to substantially improve the safety and security of facilities, and to reduce or eliminate injuries or illnesses associated with providing educational services to children.
The program is available only to Ohio employers that operate licensed preschool through 12th grade educational facilities. View the complete policy for the program here. Eligible employers may receive up to $40,000 for the duration of the program.
1. Be a state-fund, private or public employer taxing district.
2. Be a licensed preschool through 12th grade educational organization/agency that provides direct instructional services to children. All applicants must provide information in their application that clearly describes the services they provide to this population. Eligible employers (among others) include:
- County boards of developmental disabilities.
- Educational service centers.
- Public school districts (including charter schools).
- Private schools (including licensed pre-K schools).
Note: Public and private colleges and universities are not eligible for this grant.
3. Have active Ohio workers' compensation coverage, and maintain continuous active coverage while participating in the program.
4. Not have more than 40 days of cumulative lapses in workers' compensation coverage within the prior 12 months.
5. Be current with respect to all payments due BWC as defined in Ohio Administrative Code 4123-17-14.
6. Have been in existence for at least two years.
7. Have reported payroll for at least one full policy year.
8. Timely report actual payroll for the preceding policy year and pay any premium due upon reconciliation of estimated premium and actual premium. We'll deem an employer to have met this requirement if we receive the payroll true-up report and any associated premium before the expiration of any grace period.
Unless otherwise specified here, all application requirements, eligibility, participation criteria, reporting and procedures stated for the Safety Intervention Grant Program apply to applicants and participants of SSSG.
If you're a current participant in the SSSG program and did not submit your original application through the grant management portal, you will complete proof of spending (upload receipts), and/or submit your annual case study in the grant management portal. The first time you enter the portal you will need to create an account. In order to request access to a grant you will need to provide your policy number. You can then approve yourself access by providing your organization’s EIN. To submit proof of spending select Support, select the reference number, then choose the files you wish to upload, make a note that you are submitting proof of spending documentation, and click submit. For case studies, select the appropriate grant at My Applications under Grant Application you will be able to select the (…) on the right-hand side to complete the Case Study.
Five phases of process
- Steps to take before you apply for a SSSG grant
- How to complete the grant application
- Process to evaluate and approve your application
- Receiving your grant funds
- Next steps for approved applicants
Steps to take before you apply for a SSSG grant
1. Determine your eligibility. Eligible employers may apply for up to $40,000 from BWC.
- Equipment purchases are a 3-to-1 matching grant.
- The SSSG Program will only pay for equipment from the approved list of items.
2. From the following items, determine which you will apply for.
- Employee safety interventions.
- Flooring/Floor coatings designed to reduce slip hazards.
- Lightweight lunch tables that reduce lifting and handling hazards.
- Motorized bleacher systems.
- Safe food fryers.
- Cutting/slicing equipment.
- Floor cleaning machines.
- Incident response equipment.
- Equipment bags/backpacks stocked with trauma first aid supplies.
- Two-way communication devices and software designed to directly interface with emergency responder radio systems.
- School-wide panic alarm/panic button system.
- Building/grounds/transportation security.
- Interior and exterior security doors and mechanisms (e.g., panic bars or other fire code compliant door locking mechanisms, bullet proof glass, bullet resistant coating materials for existing glass).
- Protective vehicle crash barriers in front of entrances.
- Modifications of building/facility entrances to restrict access.
- Secured keycard systems.
- Metal detectors (fixed or portable).
- Security cameras.
- Emergency (police dispatch) call poles.
3. Contact your equipment vendor and obtain price quote(s).
How to complete the grant application
- Create an account in the grant management portal. To request access to apply for a grant, you'll need to provide your policy number. You can then approve yourself to apply by providing your organization’s EIN. To start an application select New Application on the left under My Applications.
- Complete all sections of the application, budget, and statement of agreement.
- Important: Be sure to read the section below, Additional information on the Budget and Statement of Agreement.
As a potential safety grant recipient, your business must register as a state supplier and obtain a supplier ID number to receive funds. Additionally, you must also complete a Request for Taxpayer Identification Number & Certification (W-9) which is available through the Ohio Supplier Portal.
To obtain a supplier ID number and obtain the W9 form mentioned above, please complete the following:
- Register in OH|ID by creating an account with a username/password that can be used for the Supplier Portal. Click on Sign Up to set up an account in OH|ID. OH|ID is the official identity management solution for all State of Ohio systems. OH|ID provides an eight-digit user ID that can be used to access a variety of the state's online applications. It delivers a secure and private experience for users during online interactions with the state.
- Using your OH|ID username/password, access the Ohio Supplier Portal to obtain a supplier ID number.
The Supplier Portal is designed to provide suppliers with convenient access to information about their financial interactions with the State of Ohio. The Supplier Portal is easy to use, accessible across multiple devices (computers, smartphones and tablets), and efficiently enables self-service functionality.
If you have additional questions about your SupplierID, please contact Ohio Shared Services Contact Center at email@example.com or 1-877-644-6771, 8 a.m. to 5 p.m. EST, Monday-Friday.
Note: The information you provide on these forms must match the information you provided under your BWC policy. If your policy information is outdated, you must update it to receive your grant funds.
Process to evaluate and approve your application
Once BWC receives the application packet, we'll send to the review committee for evaluation. We consider SSSG applications fast track. That means two members of the review committee evaluate the application and recommend either approval or denial to the Superintendent of the Division of Safety & Hygiene.
Receiving your grant funds
The grant applicant will receive a letter from BWC explaining the outcome of their application request within one week of the application evaluation by the Review Committee. For approved grants, the grant coordinator will complete a requisition for grant payment through the Ohio Administrative Knowledge System (OAKS) upon emailing the approved approval letter. Approved grant employers may receive the grant award anywhere from two to eight weeks after the requisition is generated.
Next steps for approved applicants
Approved applicants will submit proof of spending and/or the one-year case study in the grant management portal. If you have not already done so, you will need to create an account in the grant management portal. When creating a new account, you will need to request access to your grant by providing your policy number. You can then approve yourself access by providing your organization’s EIN. Once selecting the appropriate grant at My Applications under Grant Application you will be able to select the (…) on the right-hand side to submit proof of spending, i.e., Upload Receipts, or complete the Case Study.
BWC reserves the right to visit the employer and complete a pre-report and assessment before approval of the application, and/or a post-report and assessment after the approval of the grant application, based on the information provided in the application. We also reserve the right to randomly sample for environmental elements during the worksite visits.
Submit proof of spending, purchase date (date equipment was first purchased), and implementation date (date equipment was first used) - Once you receive your grant funds you must purchase the equipment and implement the intervention within 90 days of the date of the grant check. Within 120 days after the date of the check, you must provide BWC copies of the following:
- Approved grant application budget page.
- Itemized invoice(s) pertaining to all approved equipment purchased.
- Proof of employer matching payment.
- Copies of all bank cleared check(s) or online bank statements issued that demonstrate you paid in full all invoices associated with the intervention; This must include all BWC and employer matching contributions.
- Include a copy of the front and back of the bank cleared check.
- Upon review of all the submitted receipt documentation, BWC will bill the employer for unused grant funds. Failure to repay BWC all unused portions of the grant funds may result in administrative, civil and/or criminal sanctions.
BWC requires you to provide a report one year after purchase and implementation of the intervention. Submit the School Safety and Security Grant (SSSG) Program One Year Case Study within 90 days of the one-year reporting period. BWC will require employers who fail to adhere to the reporting requirements to reimburse the full amount of the grant.