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School Safety and Security Grant Program

Important: To better serve our customers, BWC is preparing to launch a new and improved online grant management system.  In order to transition into the new system, BWC will stop accepting new applications for a very limited time after August 20, 2021 until early October for the School Safety and Security Grant (SSSG) program. The website will be updated as soon as the new system is launched. 

Don’t worry if you didn’t get your application in before the transition; the application will reopen very soon and provide an enhanced user experience for applicants. If you have questions or concerns about this, please contact us at dshsg@bwc.state.oh.us


BWC's School Safety and Security Grant (SSSG) Program provides assistance to Ohio employers with ensuring the safety of their staff who instruct children throughout the state. The program is available to eligible Ohio employers who wish to purchase equipment to substantially improve the safety and security of facilities, and to reduce or eliminate injuries or illnesses associated with providing educational services to children.

The program is available only to Ohio employers that operate licensed preschool through 12th grade educational facilities. View the complete policy for the program here. Eligible employers may receive up to $40,000 for the duration of the program.

Eligibility requirements

  1. Be a state-fund, private or public employer taxing district.
  2. Be a licensed preschool through 12th grade educational organization/agency that provides direct instructional services to children. All applicants must provide information in their application that clearly describes the services they provide to this population. Eligible employers (among others) include: 
    • County boards of developmental disabilities.
    • Educational service centers.
    • Public school districts (including charter schools).
    • Private schools (including licensed pre-K schools).
      Note: Public and private colleges and universities are not eligible for this grant.
  3. Have active Ohio workers' compensation coverage, and maintain continuous active coverage while participating in the program.
  4. Not have more than 40 days of cumulative lapses in workers' compensation coverage within the prior 12 months.
  5. Be current with respect to all payments due BWC as defined in Ohio Administrative Code 4123-17-14.
  6. Have been in existence for at least two years.
  7. Have reported payroll for at least one full policy year.
  8. Timely report actual payroll for the preceding policy year and pay any premium due upon reconciliation of estimated premium and actual premium. We'll deem an employer to have met this requirement if we receive the payroll true-up report and any associated premium before the expiration of any grace period.

Unless otherwise specified here, all application requirements, eligibility, participation criteria, reporting and procedures stated for the Safety Intervention Grant Program apply to applicants and participants of the SSSG Program.

  1. Determine your eligibility. Eligible employers may apply for up to $40,000 from BWC. 
    • Equipment purchases are a 3-to-1 matching grant.
    • The SSSG Program will only pay for equipment from the approved list of items.
  2. From the following items, determine which you will apply for. 
    • Employee safety interventions.
      • Flooring/Floor coatings designed to reduce slip hazards.
      • Lightweight lunch tables that reduce lifting and handling hazards.
      • Motorized bleacher systems.
      • Safe food fryers.
      • Cutting/slicing equipment.
      • Floor cleaning machines.
    • Incident response equipment.
      • Equipment bags/backpacks stocked with trauma first aid supplies.
      • Two-way communication devices and software designed to directly interface with emergency responder radio systems.
      • School-wide panic alarm/panic button system.
    • Building/grounds/transportation security.
      • Interior and exterior security doors and mechanisms (e.g., panic bars or other fire code compliant door locking mechanisms, bullet proof glass, bullet resistant coating materials for existing glass).
      • Protective vehicle crash barriers in front of entrances.
      • Modifications of building/facility entrances to restrict access.
      • Secured keycard systems.
      • Metal detectors (fixed or portable).
      • Security cameras.
      • Emergency (police dispatch) call poles.
  3. Contact your equipment vendor and obtain price quote(s).

As a potential safety grant recipient, your business must register as a state supplier and obtain a supplier ID number to receive funds. Additionally, you must also complete a Request for Taxpayer Identification Number & Certification (W-9) which is available through the Ohio Supplier Portal.

To obtain a supplier ID number and obtain the W9 form mentioned above, please complete the following:

1. Register in OH|ID by creating an account with a username/password that can be used for the Supplier Portal. Click on Sign Up to set up an account in OH|ID.
OH|ID is the official identity management solution for all State of Ohio systems.  OH|ID provides an eight-digit user ID that can be used to access a variety of the state's online applications. It delivers a secure and private experience for users during online interactions with the state.
 
2. Using your OH|ID username/password, access the Ohio Supplier Portal to obtain a supplier ID number.
The Supplier Portal is designed to provide suppliers with convenient access to information about their financial interactions with the State of Ohio. The Supplier Portal is easy to use, accessible across multiple devices (computers, smartphones and tablets), and efficiently enables self-service functionality.

If you have additional questions about your SupplierID, please contact Ohio Shared Services Contact Center at ohiosharedservices@ohio.gov or 1-877-644-6771, Monday-Friday 8am-5pm EST.

Note: The information you provide on these forms must match the information you provided under your BWC policy. If your policy information is outdated, you must update it to receive your grant funds.

If you have questions, or you are ready to apply for a grant, contact us today!

BWC requires you to provide a report one year after purchase and implementation of the intervention. Submit the School Safety and Security Grant (SSSG) Program One Year Case Study within 90 days of the one-year reporting period. BWC will require employers who fail to adhere to the reporting requirements to reimburse the full amount of the grant.